Top tips for running an agile working office

Agile Working Office

top tips for

running an

agile working

office

What is Agile Working?

Agile Working, also known as Flexible Working, Activity Based Working and Smartworking, allows staff to move throughout the office choosing a place to work which suits their task in hand, from a quiet solo work booth to a collaborative team project table. An agile office is aimed at creating more responsive and effective staff, improving business performance and efficiency. However, agile working cannot be implemented over night, there are several factors that can make it successful including technology, acoustics and furniture, training, support, security and hygiene. The workspace layout, interior design and office furniture all

play a key part in agile working, ensuring there is suitable workspaces for the tasks your staff undertake. Installing collaborative areas (training rooms, project tables, media booths), focus areas (quiet working booths to allow staff to concentrate), social zones (such as breakout areas, canteens) and meeting (traditional meeting areas, boardrooms and informal meeting tables) allows staff the flexibility to move. These multi-functional spaces are designed to be used for short periods of time, training staff on the purpose of the space and how to use the furniture ensures they are comfortable and not misused. To encourage staff

to move, office lockers provides a place to secure personal belongings and any technology when not in use. Another important factor to implement agile working includes up to date technology for staff and shared spaces. This can include laptops, tablets, mobile phones, power and data modules and video conferencing set-ups. With the use of shared spaces, it’s essential to have technology support and a member of staff responsible for the area to ensure its maintained and in full working condition. Another handy tip is to ensure the shared spaces are kept clean, minimising the spread of germs and keeping your workforce healthy!

Tech Ready

tech ready

personal and shared IT equipment allows staff to move easily throughout the workplace. office furniture should be specified with power and data and monitors where applicable.

Furniture

office furniture

create collaborative, focus, social and meet work zones with appropriate furniture to encourage staff to move through the office to suit the task.

Acoustic

acoustic

ensure shared social and collaborative spaces are divided with high back sofas, office pods or acoustic baffles to help absorb sound and minimise noise.

Tech Support

tech support

a central contact for IT support and fault reporting helps ensure shared spaces operate efficiently and reduce downtime.

Instruction

instruction

easy access to instructions on how to use furniture, such as task chairs, help staff stay comfortable with the right back support.

Training

training

ensure staff know what each piece of furniture is designed to do, how it aids their work, and the length of time it is appropriate to stay for.

Hygiene

hygiene

shared spaces can increase the spread of germs, especially on IT equipment. place sanitiser wipes (or equivalent) throughout the office.

Security

security

agile working has a lot of transient workers, IT equipment and belongings should be locked away when not in use.

Clear Spaces

clear spaces

ensure staff tidy away their workspace after use. hotboxes, lockers and coat hangers help staff travel lightly.