Central Government Agency Office Furniture Installation

Continuing our ongoing relationship with a Central Government Agency, Flexiform has completed a large-scale office design and fit-out spanning 7 floors. During this 2-year office furniture installation, we provided a wide range of services from the management of existing furniture to specialist cleaning teams, all overseen by our In-house Project Manager who was in constant communication with the Government Agencies Project Management team and Directors Board.

The installation took place during the global Covid-19 pandemic, Flexiform went to great lengths to ensure all Government guidelines were followed throughout the project. This office furniture installation has been shortlisted for the Smarter Working Live Awards 2021 ‘Improving Spaces’ category.


  • CLIENT: Government Agency in Central London.
  • PROJECT LEAD: Rafal Debski.
  • PRODUCTS: Pico Desks, Additions 2 Tables, Miss Stools, Valido Chairs, Modular Sofas, Low Pouffes, Work Tables, Miss Chairs, Freestor Accent Lockers.
  • WORKSPACES: 7 Floors including open-plan offices, meeting rooms, boardrooms and breakout spaces.
  • SERVICES: Furniture package, removal & storage, Furniture inventory & asset management, Office interior design & space planning, Bespoke furniture design, manufacturer & supply, Specialist cleaning team, Project management.
  • AWARDS: Shortlisted for the Smarter Working Live Awards 2021 'Improving Spaces' category
Office Furniture Storage & Inventory Management

One of the key components to this office furniture installation was the management of all of their existing furniture. Flexiform undertook a full inventory of the furniture to understand what products could be reused, saving waste and budget. This was cross-referenced while carefully packaging equipment into crates and dismantling furniture, transporting it into a designated secure and dry storage facility with online access to CCTV. The password-protected online inventory was constantly updated so we knew exactly the quantities and furniture/equipment, full description and specifications were assigned to each crate. The crates were labelled and secured using numbered security seal which made it easier for client to re-call crate by the label or seal number, a great asset when transporting furniture back to site. 

To allow the client to reuse as much furniture as possible, new component parts were provided in order to adapt the existing configurations of desking and tables. As Flexiform are a Zero-to-landfill company, this process allows us to environmentally recycle any unusable furniture, and convert any remaining non-recyclable components into energy.  

Office Interior Design & Space Planning 

Throughout the office, the client utilised our in-house Interior Design and Space Planning Teams to create a “wow”-factor workspace with bright and bold colours, but keeping with the government standards. Throughout the design process we provided plans and 3D photo-realistic renders allowing the client to visualise the space prior to works commencing.

Opting to move away from “standard” furniture we had previously installed for their other offices, the client chose a wide range of smart working furniture including bespoke tables, modular sofa systems (with huddle spaces), built-in seating, meeting booth and low pouffes. After product testing some of our versatile seating ranges (including the Miss stool and Valido lounge chair) the client opted to install them throughout the building. A large range of furniture was also specified with antibacterial surfaces including paint finishes and fabrics.

Office Desks

Our Pico single and bench desks were installed throughout the design, with a mixture of pale grey and Ferro clear coat lacquered legs with white MFC worktops. Some of the desks were fitted with a height adjustment kit to allow the worktops to raise to 860mm, giving staff the option to adjust the desk to suit their needs. 

Office Furniture Installation

The office furniture installation was managed in 6 stages, with video conferencing and face-to-face meetings where Covid-19 restrictions allowed. This furniture installation saw newly manufactured contract furniture and the existing furniture re-installed with a specialist cleaning team to clean all surfaces down prior to use. The project was delivered before the deadline and under budget, a huge achievement for a project of this size.